I don't know what is so different about how you folks deal with these transactions, in your part of the country but where I am, all you have to do is get a signed and dated copy of "your" dealer's FFL and mail it to the seller. In all my transactions, I have never had to worry about any fax machines. ..
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Just ask you FFL to mail it to the seller, shouldn't be any big deal.
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I would first ask for the copy and I'd mail it. The only thing that your FFL should be obligated to, is make out the paper work. ...
Be Safe !!!